Min menu


Dropbox adds folders that get organized automatically

 File hosting service Dropbox adds a feature that lets you add automation to folders so that new files are automatically renamed or grouped into one or more subfolders.

Dropbox adds folders that get organized automatically

This feature is called automated folders. The service says it can help you (and any coworkers you share files with) to stay organized with standard names and tags.

The automation you add to folders can be configured with different rules, so you can tell the system to rename any files you add to the folder following a pattern or to sort them into subfolders based on the date the file was uploaded to the service.

Note that the rules are currently predefined. But Dropbox says it's working to make the system more customizable.

The service also added a new tagging system, allowing you to add words to files and folders (either manually or automatically) that you can search for later.

In addition to automated actions, the service also adds what it calls naming conventions and procedures for organizing multiple files.

Naming conventions allow you to group renamed files into a folder following the pattern you choose. For example, you can rename the photos to get the date the photo was taken in the same file name.

The Multiple File Organize feature lets you sort files in Dropbox into subfolders based on how often people make changes to them, when they were created, and more.

The service says you can preview changes before making them. As a result, there will be no files placed in a place that you will not be able to find.

Depending on the service, there is also a control panel to help you manage automatic folders, which can come in handy if you don't remember everything that's going on on your system.

There is also a new labeling system

File automation, along with naming conventions and organizing multiple files, comes first for Dropbox for Teams users. It will soon be available to people with individual or family plans.

This type of automation was previously possible using software such as Hazel or custom scripts. It is useful for the service to add such a feature.

And like Apple's shortcuts, it may not be as powerful as some of the other options. But it can give people an easy way to start thinking about automation.

These features can also help reduce the amount of files and folders you have to deal with to organize your space.